Spread the word about decorative painting in your community!

October is Decorative Painting Month. Has your chapter staged a special event this month, such a paint-in, an exhibit, a display, or a Learn to Paint program? Share the joy of painting with people in your region by telling your local newspaper or TV station about your painting event. Open one of the press release templates below and fill in the blanks. Then email, or print and snail mail the press release to the local/state editor of your newspaper, or news director of your TV station. Be sure to include contact info in case a reporter has questions. Include photos, if you have them.

Here at SDP Headquarters, we’d also like to see what you’ve been up to.

Email your press release and photos to matthew@decorativepainters.org, too. We will choose a variety of submissions for inclusion in The Decorative Painter and Chapter Happenings!

Download a PDF Press Release | Download a Word documenr Press Release

Download the Chapter Handbook pdf. [1.42 MB]

Chapter Directory & contact information

New Chapter Form
Organizing a Chapter
Chapter Code of Ethics
Sample First Meeting Agenda

• Year End Treasurer's report
• Chapter Achievement Award Form  
  • The completed form must be postmarked no later than February 15, 2012.
• Annual Chapter Form 
  • must be postmarked by Dec. 8, 2011
• Chapter Insurance Certificate Requests
• Chapter Insurance Information

All forms are PDF and will open in a new window. Close the window to return to this page after saving file to your hard drive or printing.

Samples:. PDF -save to your hard drive

• Sample Deposits
• Sample Monthly Finance
• Sample Year End Expenses
• Sample Year End Income
• Sample Year End Treasurer's Report

Forms: Excel Spreadsheet. Save to your hard drive.

• Deposits
• Monthly Finance
• Year End

IMPORTANT!  IRS Chapter Filing Requirements for Annual Report 
Reminder, chapters risk losing their tax-exempt status if they do not file an annual report with the IRS.  Chapters whose gross annual receipts are normally GREATER than $25,000 will still continue to file the 990 or 990-EZ. Chapters whose gross annual receipts are normally LESS than $25,000 will need to file the 990-N electronic notice.  This will need to be completed between January 1 and May 15, 2012 for the 2011 year. For more information, please visit www.irs.gov/eo.  When filing out the form please remember to write down your full chapter name, no abbreviations allowed.  You must use your chapters IRS Tax Identification Number.  Please remember to mail or email SDP a copy of the IRS form you submitted along with a copy of the IRS receipt.

New Regulations for Booking Teachers for Chapter Meetings and Seminars

The IRS has recently started to more strictly enforce some tax regulations. The following procedures need to be put into place by all U.S. chapters scheduling teachers for seminars. Links to the forms are in this Section. The IRS also has information, forms and publications at www.irs.gov.

Understanding which set of forms need to be filled out is determined by where the teacher lives. Please note that only example forms are available online, you must call the 800 number to order the official forms to be filled out. (To order official IRS forms, call 1-800-829-3676.)

1. To pay teachers who reside within the United States:

a. Teacher must fill out IRS Form W-9 -- Request For Taxpayer Identification Number and Certification when they sign their contract. Chapter must request, receive and review for completeness and accuracy the W-9 form before any payment is made. You cannot pay the teacher if they have not filled out the W-9 Form. Link

b. If a teacher is paid $600 or over by the chapter in a calendar year, the Chapter fills out IRS Form 1099-Misc and sends copy B to the teacher. (To order official IRS forms, call 1-800-829-3676.) When determining if a teacher has made $600 or more, project fees are not included. They are considered reimbursement of expense.

c. The Chapter must also send the IRS copy A of all 1099-Misc Forms along with IRS Form 1096 -- Annual Summary and Transmittal of U.S. Information Returns. (To order official IRS forms, call 1-800-829-3676.)

2. To pay international teachers (teachers who reside outside of the United States and come to the United States to teach):

a. International teacher must fill out an appropriate IRS Form W-8 when they sign their contract. This is a Certificate of Foreign Status. Link

b. Chapter must request, receive and review for completeness and accuracy the W-8 form before any payment is made. You cannot pay the teacher if they have not filled out the W-8 Form.

c. Most international teachers will need an IRS Form W-8BEN. This is a Certificate of Foreign Status of Beneficial Owner for United States Withholding. Request form W-8BEN from any international person or organization to which you are making a payment.

d. Some international teachers may file an IRS 8233 Form with the Chapter. This is Exemption From Withholding on Compensation for Independent (and Certain Dependent) Personal Services of a Nonresident Individual. Link

e. Chapter will withhold 30% of teacher’s fee (not project fee) from international teacher’s checks unless a Form 8233 is filled out.

f. If the teacher (non resident alien) is not eligible for a U.S. social security number, and they are required to file a U.S. tax return or are filing a U.S. tax return only to claim a refund, they fill out IRS W-7 Form. It is the Application for IRS Individual Taxpayer Identification Number (ITIN). Link

g. Chapters will have several forms to fill out at year end.

i. Chapter will give international teacher IRS 1042-S Form. This is a foreign Person’s U.S. Source Income Subject to Withholding. Link

ii. Chapter will send the IRS a 1042-T. This is the Annual Summary and Transmittal of Form 1042-S. Link

3. Visa / Immigration

a. It has been brought to our attention those teachers who are not U.S. citizens must have the appropriate visa needed to enter the United States and receive payment for services.

b. In order to comply with our government's requirements, the Chapter must request the teacher mail or e-mail them a copy of their Visa. In order for the teacher to be paid, a copy of the Visa must be on file with the Chapter.

4. Disclaimer

a. This information is provided by SDP to assist chapters in complying with IRS regulations. Please contac tBecky Gray, Chapter Coordinator, if you need further information at becky@decorativepainters.org or (316) 269-9300, ext 107.

b. We recommend teachers consult with their accountant for information concerning international taxes.

c. We recommend teachers consult with their attorney for immigration information.

Business Card Template (Front) (Microsoft Word .DOC) save to your hard drive
Business Card Template (Back) (Microsoft Word .DOC) save to your hard drive

Chapter Membership Documents   (zip file -download to your hard drive )
Printable 2012 Membership Form (PDF - save to your hard drive)

Order Charms online

Chapter pin order form     (pdf)

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• Chapter Happenings December 2011
• Chapter Happenings September 2011
• Chapter Happenings July 2011
• Chapter Happenings March 2011
• Chapter Happenings December 2010
• Chapter Happenings -June 2010
  
• Chapter Happenings -March 2010
• Chapter Happenings - December 2009
• Chapter Happenings - October 2009
• Chapter Happenings - March 2009
• Chapter Happenings for Dec 2008
• Chapter Happenings for Sept. 2008
• Chapter Happenings for August 2008
• Chapter Happenings for March 2008
• Chapter Happenings for November 2007
• Chapter Happenings for March 2007
• Chapter Happenings for December 2006
• Chapter Happenings for October 2006
• Chapter Happenings for August 2006
• Chapter Happenings for April 2006
• Chapter Happenings for March 2006
• Chapter Happenings for December 2005
• Chapter Happenings for October 2005
• Chapter Happenings for August 2005
• Chapter Happenings for June 2005
• Chapter Happenings for April 2005
• Chapter Happenings for March 2005